OCFO Performance By GSA Strategic Goals
Stewardship
Lead Federal agencies in the economical and efficient management of Federal assets by spearheading effective policy development and by the exemplary management of the buildings/workplaces, motor vehicles, and personal property provided by GSA.
| Program | Performance Measure | Result |
|---|---|---|
| OCFO | Percent of invoices received electronically. | Not Met |
OCFO
| MEASURE: Percent of invoices received electronically. | ||||
|---|---|---|---|---|
| FY 2004 Actual |
FY 2005 Actual |
FY 2006 Actual |
FY 2007 Target |
FY 2007 Actual |
| 56.0% | 64.0% | 71.0% | 80.0% | 73.0% |
DESCRIPTION OF THE MEASURE: Electronic invoicing increases the efficiency and reduces associated costs of financial transaction processing operations. The OCFO continues to market electronic invoicing options to GSA’s vendors. By placing clauses in GSA contracts and orders, the OCFO is encouraging electronic invoices via the Internet.
DATA SOURCE: Pegasys—GSA’s official accounting system of record.
DISCUSSION OF FY 2007 TARGET VS. RESULTS: The target was not met. At year-end, 73 percent of GSA’s invoices were received electronically. While this represents an improvement over the previous fiscal year, GSA continues to experience challenges in convincing large and small vendors to participate in electronic invoicing. In the case of large vendors, they typically have their own invoicing systems and are reluctant to modify business processes to meet GSA requirements. Conversely, small vendors face impediments in the cost of technological equipment to enable them to submit invoices electronically. GSA continues to explore incentives to increase electronic invoicing from its vendor community. One example is that GSA now offers 10-day quick payment terms to eligible vendors who submit their invoices via the Internet. The OCFO also encourages contracting officers to make electronic invoicing a requirement in new contracts. Electronic invoicing has proven to be more efficient, reducing costs and errors in the invoicing process for both GSA and its customers.